A successful business relocation is crucial for any company, regardless of its size or industry. Have you found new premises for your business and given notice to vacate your current location? And are you determined to hire a moving company to facilitate your business’s relocation? Now is the time to draft your specifications to issue a request for proposals and find a moving company. But aside from price, what factors should you consider when choosing a moving company? Here are some tips and key factors to consider when selecting the right service provider for your business relocation.
The challenges are :A business relocation is a complex undertaking that requires a wide range of skills. During the preparatory phase, you must continue to manage the company’s operations while preparing the teams for the change and organizing the logistics for moving day.
Operations can span several months and require the involvement of multiple service providers. To successfully complete the transfer, you will likely need to rely on:
To provide you with the best possible support during all these operations, the removal company you choose must have a global vision of your move. You need to be sure that your mover can advise you on the organization and engineering of your move as a whole. To achieve this, the service provider must have sufficient expertise to coordinate the various trades involved in the move.
Moving companies sometimes have integrated planning and consulting units, or can refer you to specialized partners to manage these operations. Think about this if you have particular needs concerning the organization of in-house operations, inventory-taking, layout plans and space planning... The coordination of the teams involved in the move is an important point that must be specified in your specifications and clearly addressed during your analysis of the bids.
When it comes to the physical phase of the move, you need to make sure that your mover has the know-how and the human and technical solutions to meet all your specific needs: very heavy objects such as safes, moving archives, going through a window if access is difficult, transporting fragile objects, taking care of computers, etc.
In certain professional sectors, such as manufacturing, specific challenges related to the transport and handling of machinery may arise. In this regard, your specifications should be as detailed as possible to enable the moving company to fully identify the constraints associated with your business relocation. You should be able to rely on the moving company’s expertise to help you refine your request if necessary.
To best meet your expectations, Les Gentlemen du déménagement uses the AFNOR NF X 50-815 standard to respond to a call for tenders. This is a reference for drawing up specifications and technical solutions for corporate removals activities. Don't hesitate to consult it when drawing up your specifications.
In addition to the AFNOR NF X 50-815 standard, specific to the specifications and technical aspects of the move, you may also be interested in the company's general quality certifications when choosing your mover. Requiring the implementation of stringent procedures, they are a guarantee of professionalism on the part of those involved.
These include :
Your company mover's membership of the Association Française du Déménagement d'Entreprise (AFDE) is also an important selection criterion. In partnership with industry professionals and "end users", AFDE has drawn up a specific quality charter for its affiliates.
When it comes to relocating a company, it's important to note that you can't choose a removal company on the basis of a single written response to your specifications. The removal company must first visit your current and future premises, so that it can identify the challenges of the move and its precise constraints. This is the sine qua non for the company to meet your expectations. You can take advantage of this preliminary meeting with a company manager to find out more about the moving company's resources (fleet of vehicles, hoists, transport of bulky loads and parts, etc.) and experience. Don't hesitate to ask for references in your area, and check with the companies you're moving to make sure they're running smoothly. You can also take the opportunity to ask specific questions about certain aspects of the move: for example, raise the question of parking if you're located in a densely populated urban area.
For a diagnosis of your project, don't hesitate to contact Les Gentlemen du déménagement. Established throughout France, our group comprises 76 independent removal companies capable of meeting your business relocation needs anywhere in France, as well as internationally.
Our website is currently experiencing technical difficulties.
For any quote requests, please contact us directly:
Thank you for your understanding.